India's Road Infrastructure conference for HOAI, Le Méridien New Delhi
Conferences at Le Méridien, an awards summit at The Tivoli, a programme finale in the city and crew at Yashobhoomi: this is what we have produced in Delhi, and how we handle the venues and the permissions here.
Delhi is where most of our conference and summit work happens. In March 2025 we produced India's Road Infrastructure, a government-facing conference for HOAI at Le Méridien on Janpath: stage, branding, seating and the full AV. On 1 November 2026 the Bharat Leadership Summit, which we run with SpectraSpot Events, takes over The Tivoli in Chattarpur for an awards and leadership evening. We produced the Grameen Heroes grand finale in the city for a rural entrepreneurship programme, and our crew worked the India Maritime Heritage Conclave at Yashobhoomi in Dwarka.
The city has venues the rest of NCR does not: Bharat Mandapam and Yashobhoomi for trade fairs and large conventions, Jawaharlal Nehru Stadium and the Indira Gandhi Indoor Stadium for stadium shows, NSIC Okhla for Comic Con and the India Art Fair, and a ring of five-star ballrooms from Aerocity to Chanakyapuri and Janpath. Each has its own rules on load-in, rigging, power and materials, and we draw the build around those rules from the first render.
Delhi is also the hardest city in NCR for permissions. Delhi Police's Licensing Unit, the agency that owns the land, the Delhi Fire Service, the Excise department and the traffic police all have a say in a public event. We budget the weeks for it, and we walk the file from office to office ourselves.
India's Road Infrastructure conference for HOAI, Le Méridien New Delhi
Pragati Maidan, New Delhi
Home of the India International Trade Fair, the World Book Fair and the Bharat Mobility Global Expo. Large halls, a 7,000-seat plenary and strict rules on stand height, rigging and materials.
Photo: Kuldeepburjbhalaike, CC BY-SA 4.0, via Wikimedia Commons
Dwarka, New Delhi
One of Asia's largest convention complexes, with exhibition halls and a convention centre next to the Dwarka Sector 25 metro station, used for the Bharat Mobility Global Expo and large conferences.
Our crew worked the India Maritime Heritage Conclave here.
Photo: VartamanVarta, CC BY-SA 4.0, via Wikimedia Commons
Lodhi Road, New Delhi
Delhi's biggest stadium, used for stadium concerts, large ceremonies and the start and finish of the New Delhi Marathon. Its own metro station is on the Violet Line.
ITO, New Delhi
A large indoor arena for concerts, award shows and sports events, with the advantage of a roof in the Delhi winter and summer.
Okhla, New Delhi
The venue for Delhi Comic Con and India Art Fair; a mix of halls and open ground, nearest metro Govindpuri.
Photo: Pulakit Singh, CC BY-SA 4.0, via Wikimedia Commons
Janpath, New Delhi
Central Delhi ballrooms and meeting rooms used for government and corporate conferences.
We produced the India's Road Infrastructure conference for HOAI here in March 2025: stage, branding, seating and AV.
Chattarpur, New Delhi
Large lawns and banquet halls in South Delhi, used for award nights, summits and weddings.
The Bharat Leadership Summit with SpectraSpot Events is here on 1 November 2026.
Aerocity, Gurugram, Noida
Taj Palace, Hyatt Regency, Pullman and Novotel at Aerocity, The Leela Ambience and Westin in Gurugram, Radisson Blu in Noida: conference and award-night venues we plan, design and produce for.
Photo: Czeus25 Masele, CC BY-SA 4.0, via Wikimedia Commons
Siri Fort Road, South Delhi
The DDA auditorium complex used for film festivals, award functions, classical concerts and corporate shows that want a proper proscenium stage and fixed seating rather than a ground.
Talkatora Garden, New Delhi
NDMC's indoor stadium beside Talkatora Garden, used for award nights, conventions, sports events and school and association functions in the heart of the city.
More on these and other Delhi NCR venues on our venues page.
Three Delhi projects, three formats. The HOAI conference at Le Méridien was a government-facing day with a stage, branding, a seating plan and full AV. The Grameen Heroes finale was a programme's grand finale with a set build, AV, guest handling and crew. The Bharat Leadership Summit at The Tivoli is a business awards and leadership evening we run with SpectraSpot Events, with Sonu Sood and Mouni Roy as the headline guests.
Fairs, concerts and festivals in Delhi that exhibitors and sponsors should be planning for now, with our notes on each.
Jawaharlal Nehru Stadium
Bharat Mandapam, Pragati Maidan
NSIC Exhibition Grounds, Okhla
Bharat Mandapam, Halls 2–6
Bharat Mandapam and Yashobhoomi (IICC, Dwarka)
Usually NSIC Exhibition Grounds, Okhla (to be confirmed)
Public shows in Delhi are licensed by Delhi Police's Licensing Unit under its 2023 regulations for public amusement performances. The application carries the venue booking, an organiser's affidavit and, for ticketed shows, the ticketing details; for open grounds, the land-owning agency's and the fire department's no-objections go in too. The district police and the traffic police are consulted before it is signed.
NDMC in the New Delhi area, the Municipal Corporation of Delhi elsewhere, DDA for its grounds and sports complexes, ITPO for Bharat Mandapam, and the stadium authorities for JLN and the Indira Gandhi complex: the owner's permission and charges come before the police file. Hoardings and branding outside the venue need the corporation's advertising permission as well.
Temporary structures, pandals and generator sets need the Delhi Fire Service's no-objection, with exits, extinguishers and fire-retardant fabric specified on the drawing. Venues such as Bharat Mandapam add their own rules on materials and stand height on top.
Serving liquor at an event needs a temporary licence from Delhi Excise, tied to the premises and the date. Outdoor sound stops at 10 pm under the Noise Pollution Rules. For anything with a crowd, the traffic police want the parking, drop-off and route plan before the police permission is issued.
Send the brief: brand, objective, the venue if you have one, and dates. We come back with an approach and a budget range, usually the same working day.